Project Manager, Exhibitions

GSMA – The Role
GSMA Ltd (GSMA) seeks an intelligent and energetic Project Manager working on the Exhibitions team, reporting to the Senior Project Manager, Exhibitions.

The main purpose of the role is the management, planning and execution of one of GSMA’s exhibitions, incorporating project management, operational planning, logistics and liaison with internal and external departments. The exhibition team works alongside the events team who are responsible for the delivery of GSMA’s conferences and events.

This role is designed specifically to manage and deliver the exhibition and exhibition related components of Mobile World Congress, in addition this role may manage components of the event that span all areas where standards need to be kept consistent.

Main responsibilities include, but are not limited to:
Resource management
Potential Management of project contractors at manager level, setting objectives and project tasks to ensure delivery for the company and any clients, where applicable
Project management
Project managing exhibition and build related elements of an event, including standard event planning and liaising with internal suppliers such as Sales, Marketing and Content teams, to ensure end-to-end cover for each event, and across multiple events.
Developing project plans and critical paths for each project, with clear financial and operational milestones highlighted.
Leading regular ‘virtual’ team meetings / conference calls to ensure project is on track.
Creating and presenting detailed project updates (presentations / emails / excel files) to Senior Management, including business cases for new ideas, sponsorship packages, etc.
Contract management
Ownership of specific suppliers and contracts as the ‘business owner’
Authoring the business schedules, working with legal to develop the complete contract
Preparation of service level agreements (SLAs)
Liaising with suppliers to negotiate agreement and obtain signature within set tolerances and deadlines
Supplier management
Management of venues, facilities, suppliers, security and access, AV & technical, transportation, signage, design and build of specific areas.
Crisis planning, health & safety, security etc
Manage large scale RFP processes, as delivered and executed by Exhibition Managers
Produce risk assessments
Stand plan approval process and liaison with the different inspection agencies
Liaison with suppliers and partners to ensure alignment of approaches
Financial management
P&L budget management for certain projects and maintenance of contribution margin
Management of tenders, quotes, purchase orders and invoice payment
Regular reporting on all budget forecasts and actuals
Demonstrate strong experience of cost management and financial control (including management of purchase orders and invoice payment)
Monthly reporting of P&L and detailed budgets to the Head of Exhibitions, along with the finance team and event director where applicable
Operational management
This role involves meticulous planning and venue/supplier management at the highest level within the industry
Timely delivery of milestones and other key deadlines
Preparation of personal onsite schedules as well as resourcing planning on projects
Travelling to event, where necessary, for onsite event delivery
Researching, definition and creation of new rules or regulations on any issues where regulations are required
Ownership of rules and regulations

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